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Practical resource

Month-end reconciliation checklist

A checklist should clarify ownership and evidence—not create another administrative task. Use this sequence to make each reconciliation reviewable.

1. Define the scope

Name the account, period, currency, and source of truth.
Identify every source expected before matching begins.
Record materiality and timing assumptions.

2. Prove completeness

Tie source row counts and absolute-value totals to the evidence received.
Document missing files or excluded populations.
Separate obligations, settlements, adjustments, and corroborating evidence.

3. Reconcile and investigate

Test references, entities, currency, dates, and amounts.
Do not force unrelated open items into a pair.
Assign a question, owner, and next action to every unresolved item.

4. Review and sign off

Require a reviewer other than the preparer.
Preserve reviewer decisions and evidence fingerprints.
Carry unresolved items into the next period with aging intact.

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Practical reconciliation software for small businesses, part of the Atadoga group.

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